For a business to run successfully, several infinitesimal elements need to run smoothly. If any of these trivial details get ignored, it may throw the business off balance.

For a CEO, running these various operations may require additional energy and time, which will leave the person drained of main tasks.

Hence for any smart CEO, it is important to delegate these administrative, organizing and scheduling tasks to a keen and responsible person. So they can focus their energies on bigger tasks and operations.

This is when the executives and business owners hire a Virtual Assistant to run these tasks at hand for them while they can continue with other aspects of the business.

The great thing about hiring a VA is they are entrepreneurs just like you. They are working on an hourly basis, and they know if they do not deliver what was asked of them, they will not be paid. In comparison, an employee in the office can keep slacking but get their monthly wages until sacked for slacking.

Due to the nature of the work they do, they mean business. They are here to do the work assigned to the best mark, get paid, and move to the next job.

Timothy Ferris in his best-selling book, “The Four Hours Work Week” talks about the benefits he had in his career due to a virtual assistant. The book was released in 2007, and since then the VA industry has seen a significant spike.

Here is how a VA can help you run your business with their input:

1. Run All Processes

Businesses work on two processes — Micro and Macro. These micro processes include:

Managing emails and calls
Scheduling meetings, travels, and accommodations
Maintaining records, contacts, and spreadsheets, & calendars
Performing targeted market research
Creating presentations
Being the first point of contact for employees and providing customer service

If a VA is micro-managing these aspects of the business, it helps run macro aspects smoothly. Often businesses incur losses each year due to discrepancies in these microtasks. Hence no one takes these aspects of business lightly.

An ardent business person wouldn’t ignore the importance of these tasks and hire a VA who can perform these tasks efficiently.

After hiring a VA, management must outline all the tasks and processes that need to be managed. Once these tasks are delegated, executives and management can relay their attention to macro aspects.

2. Filter & Prioritize

The great thing any person can do for you is managing your business priorities. There are tons of emails and messages one receives daily.

Some of these emails seem like promotional material, but sometimes these promotional messages include tools and aids that can help business processes. Sifting through these would help businesses a great deal.

Meanwhile, organizing and prioritizing the emails that need to be flagged as a priority and the rest to follow, helps run the operations smoothly.

A virtual assistant keeps track of what fires need to be put out first and what can be attended to later. Plus, a cleaner and organized inbox can finally become a dream come true.

3. Collect and Organize the Data

Data is probably the most important element of businesses these days. You may require to scrape data and collect it over the years. A VA can collect the data, organize it with the labels that help it differentiate, and turn it into sheets or charts.

The data converted into charts can help businesses analyze their progress. Meanwhile, the data is also consulted in making any crucial future decisions.

Similarly, some data, such as email addresses and contacts, may seem irrelevant now but can be of great use later. One can use them later when needed if it is cataloged with appropriate labels in sheets or directories. Also, you can assign your VA to collect all data from web analytics in the form of reports.

Lastly, maintaining customer data is not overrated anymore. Your VA can keep maintaining the customer data for future reference.

Meanwhile, organizing and prioritizing the emails that need to be flagged as a priority and the rest to follow, helps run the operations smoothly.

A virtual assistant keeps track of what fires need to be put out first and what can be attended to later. Plus, a cleaner and organized inbox can finally become a dream come true.

3. Collect and Organize the Data

4. Daily Tasks

Some daily tasks require your attention and time. They can take up much of your time, resulting in you being drained for other macro tasks. These tasks may include:

Answering client or customer emails
Data entry
Internet research
Logging records
Tracking orders or tasks

These are tedious tasks and require attention to detail. When you delegate these tasks to your VA, you can focus on another task at hand daily. But if you are doing these administrative tasks yourself, they will take up much of your day.

5. Delegate Special Tasks

Let’s say you are a web designer and bad at finance and accounting. If you spend your time managing the financial and accounting aspect of business, there are chances of errors, plus you will spend a lot of time which you can rather on things you are good at — Web Designing.

You can hire a VA who can handle these aspects of the business while you focus your energies on the main aspect that keeps the business afloat.

Hiring a VA liberates you in many ways. You don’t need to hire them on a monthly basis. You can hire them on an hourly basis to manage the aspects of business that you can’t do as a VA would.

Hence, you are not burdening yourself with the wage you may have to pay for the month but for the task basis. Specialized Virtual assistants can help you with the finances of the business, accounting, filing for taxes, and managing savings.

Parting Thoughts

Hiring VA is becoming the new norm. They bring so much ease to your work and business due to the convenience this role offers. Rather than you managing their lodging and other aspects as a permanent employee, these virtual employees require nothing but hourly wages. They don’t use any other resources but provide special and daily services.

They add value to your business by doing a great chunk of work without being in your way. If you hire an organized VA, they can help your business a great deal. Not only are you organized and managed, but you can also get more leads and expand your business.

A virtual assistant doesn’t have to be from the same country; they can be anywhere in the world. When hiring VA, you can hire according to your preference if you require it from the same country or not.

Often, executives who want to expand their business in a new country hire a VA who can help them understand the market and cultural sentiments and help them establish their work in a foreign country.

So, if you think you are ready to hire a VA, now is the time!

Download Our Overseas Salary Guide

Why should you download the Salary Guide?

As they say, the proof is in the pudding. We have invested hundreds of hours in researching this guide and utilizing our past hiring data to bring you the most comprehensive outlook of our core hiring locations with comparisons on how much you can save by hiring overseas talent with Bionic Talent.

Which countries are covered in the guide?

We have covered the following countries in the guide: the USA, Philippines, Pakistan, South Africa, Kenya. We continue to add more as our global presence expands.