The case goes to whoever picks up first.
Intake sits at the front of every case, and it doesn't pause while a role is open. We place intake specialists, paralegals, legal assistants and case managers. They arrive vetted on Clio, MyCase and Filevine, tested on a live bilingual intake call, and clear on what a missed filing date costs. You interview a shortlist and pick. We don't invoice for the ones you don't hire.
- $1,997 flat, and only if you hire
- Free shortlist in 6–10 business days
- 90 days of free replacements after that
What people tell us before they call
An empty desk in intake costs more than the salary line
A US intake specialist costs about $5,220 a month to employ and a paralegal about $7,330. Then someone leaves, and every call that arrives while the desk is empty is a case that signs somewhere else.
Hiring is a job, and it competes with the caseload
Writing the posting, reading the applications, running first rounds. That is partner or office-manager time, and none of it is billable. It is also the first thing to slip the moment a trial date moves.
A percentage of the salary, on every seat you fill
Legal recruiters charge 30–40% of first-year salary. That is $10,600–$54,300 on a single placement, and the same percentage again on the next one. The search behind both is the same search.
What these roles cost, side by side
The roles we place most often for law firms. US figures are what the same seat typically costs to employ domestically.
| Role | US cost to employ | Through Bionic | You save |
|---|---|---|---|
| Intake SpecialistClient Intake · Case Management · Bilingual | $5,220/mo | $1,200/mo | 77% |
| ParalegalLegal Research · Document Review · E-Discovery | $7,330/mo | $1,300/mo | 82% |
| Legal AssistantDocument Management · Court Filing · Client Communication | $6,480/mo | $1,100/mo | 83% |
| Case ManagerCase Tracking · Client Coordination · Deadline Management | $5,880/mo | $1,200/mo | 80% |
| Legal SecretaryDocument Preparation · Calendar Management · Filing | $6,480/mo | $1,000/mo | 85% |
| Bilingual ReceptionistBilingual (EN/ES) · Call Handling · Scheduling | $4,430/mo | $900/mo | 80% |
US figures are what the seat costs an employer, not what the person is paid: base pay plus payroll taxes and benefits, at the 1.40 times base pay that the US Bureau of Labor Statistics publishes for private-sector employers. Divide by 1.40 to get back to the base salary. The Bionic figure is the salary you pay your hire directly, and it carries none of that load. So the two columns are not the same measure: one is a total cost to employ, the other is a salary. You employ the person directly and pay them yourself, and we never touch that money. Our own fee is $1,997, once, and only if you hire.
Vetted for this work specifically
Bilingual intake, tested in conversation
Legal intake specialists are assessed on client qualification, tone under pressure, and English/Spanish fluency in a live call, not from a line on a résumé.
No learning curve on your case management system
Candidates arrive vetted on Clio, MyCase, PracticePanther and Filevine, and on the vocabulary around them: conflict checks, statute dates, discovery deadlines. Week one is caseload, not training.
What the seat actually costs
A US intake specialist runs about $5,220 a month to employ. The same role here starts at $1,200, paid by you straight to the hire. We never touch that money and never take a percentage of it.
Unlimited replacements for 90 days
If the hire isn't right, we run the search again at no additional cost, as many times as it takes. The clock starts on their start date, not on the day they accept, so a notice period doesn't burn through your window.
The software we test against
Tool proficiency on a résumé has to survive an actual test. For law firms, that means the software below, assessed during vetting rather than taken on trust. Roughly the top 1% of applicants clear all 6 stages.
- Clio
- MyCase
- PracticePanther
- Filevine
- Smokeball
Law Firms, specifically
Do your candidates understand US legal processes?
Yes. We vet specifically for US legal knowledge: case management software, legal terminology, client intake practice, and confidentiality requirements. Many candidates have worked with US firms before.
Can I hire bilingual intake specialists?
Yes. Bilingual English/Spanish intake is one of our most-placed legal roles, and fluency in both languages is tested during vetting rather than taken on trust.
How quickly can I get someone started?
You'll have a shortlist in 6–10 business days from the intake call, and about 21 days from that call to your new hire's first day. That's the real range rather than the best case.
What if the paralegal doesn't work out?
We run the search again, free, as many times as it takes, for 90 days from their start date. There's no cap on replacements and no second fee.
How does pricing work for law firm hires?
$1,997 once per hire, invoiced on offer acceptance. Everything before that is free: the intake call, the sourcing, 6 stages of vetting, the shortlist, and every interview your partners sit in on. If nobody on the shortlist is right for you, there's nothing to pay. No monthly markup and no percentage of salary. You employ the candidate directly and pay their salary yourself; we don't sit in the middle of it.
Start the search. Decide later whether to hire.
A short intake call, then a shortlist of people who have already passed six stages of vetting.
About a minute to fill in. Then a 30 minute intake call, or four questions in writing instead. If nobody on the shortlist is right, we keep looking or we part ways, and you have spent nothing but the interview time.
- The fee
$1,997 flat
Every role. No percentage of salary, no monthly markup.
- When you pay
Only on hire
Invoiced the day a candidate accepts your offer.
- If it doesn't work
90 days
Unlimited free replacements for 90 days, counted from their first day.
- Shortlist in
6–10 business days
About 21 days from first call to someone starting.